Video Conference Best Practices: How to Look and Sound Great in Virtual Meetings
Whether you are taking part in a remote video production or just meeting with colleagues remotely– you need to follow video conference best practices to ensure optimal results. If you’re in a hurry, check out this quick 7 step guide to looking and sounding great for your next virtual meeting:
1. Choose Your Background
- Avoid messy or busy backgrounds.
- Remove or avoid any logos or copyrighted material in the background, including bookshelves and artwork.
- A plain wall is always a safe choice– sit several feet away to avoid shadows.
2. Refine Your Lighting
- Face towards your primary light source, ideally a window.
- Position yourself so there are no windows behind you.
- Turn off any lamps visible in your background.
- If you are using a window as your primary light source and it is bright, you might try turning off interior lights to keep the color consistent.
3. Finesse Your Framing
- Position yourself approximately 18” to 24” from your camera.
- Adjust the camera to be roughly eye level. You may need to prop your computer up on a stack of books or lower your chair.
- If you are having a conversation with someone else, try to move their frame as close to your webcam lens as possible.
4. Improve Your Internet Connection
- Plug your computer directly into ethernet, if possible.
- Ask others in your household or office to refrain from streaming videos or other internet-intensive activities during your presentation.
5. Optimize Your Audio
- Try to choose a space with carpeting or curtains to reduce echo. You may also lay blankets over hard flooring, out of sight.
- Reduce background noise. Ask others to be quiet and turn off any dishwashers, air conditioning, etc.
- Mute your microphone when you are not speaking.
- Pause for 1-2 seconds before you begin speaking. Avoid talking over others or responding too quickly to questions.
6. Look Your Best on Camera
- Wear solid colors. Neutrals, jewel tones, and pastels are best.
- Avoid wearing bright white, bright red, and bright green.
- Avoid intricate patterns such as herringbone or pinstripes.
- Avoid large or identifiable graphics, logos, text, etc.
- Wear a blazer over your shirt for a polished, professional look.
- Garments should be tailored and comfortable– not too tight, not too loose.
- Avoid jewelry and accessories that make noise during movement.
- If applicable, touch up your makeup prior to appearing on camera. Use powder or blotting paper to reduce excessive shine.
7. Nail Your Performance (For Interviews/Presentations)
- Relax! You don’t have to respond perfectly. We can go over each question multiple times, and will edit your responses to show you in the best possible light.
- Keep your eyes on the webcam lens– before, during, and after your response! Do your best to ignore your computer screen and any other distractions.
- Please answer all the questions in complete sentences, and restate part of the question in your response. (The interviewer will not be in the final video.)
- Relatively short responses (or “soundbites”) are best. Start with the general overview– we can dive into the details later.